McGovern Consulting Group

The Accounts Receivable Invoice (ARI) training in MIP Fund Accounting is focused on getting invoice entry right the first time, because AR errors tend to create follow-on work in aging, customer balances, and revenue reporting. The segment walks through the full workflow so invoices are consistent, traceable, and easy to review later.

The course begins with ARI 01: Accounts Receivable Invoice Entry, covering how to use the session information screen. Sessions are the container for your invoice work, and setting them up correctly makes it easier to review activity, run reports, and post transactions with confidence.

You will then cover invoice-specific fields that often create issues when they are handled inconsistently. That includes how to complete the invoice number field using a numbering approach that supports your organization’s tracking needs, whether you follow a standard convention or rely on a custom format. Good numbering practices reduce duplicate invoices and make it easier to locate a specific transaction when a customer has a question or when you are reconciling activity.

The training also covers how to code the revenue line correctly so revenue lands in the right accounts and reports cleanly on financial statements. Consistent coding matters for trend reporting, budget comparisons, and audit support, because mismatched coding usually shows up as unexplained shifts in revenue categories.

You will also learn what to enter in the transaction description field. A usable description is what lets someone understand the nature of the invoice later without digging through backup, and it is often what makes reviews and audits move faster.

To close out the workflow, the module teaches how to run an unposted transaction report and then post the session. That report step is where you catch the common problems before they become permanent system history, and posting is what officially updates receivables and reporting.

This segment is designed for staff who enter AR invoices in MIP Fund Accounting and want a reliable process for accurate receivables tracking and clean financial records.