Accounts Payable (API):

MIP Fund Accounting® Training

MIP Fund Accounting training for Accounts Payable will take you through the whole Accounts Payable Transaction cycle. First, it will start with how to enter invoices and process a check through AP. Then it will go into how to void, reverse, or correct an Accounts Payable invoice.


API 01: Entering Accounts Payable Invoices

  • How to properly fill out the session information line
  • What to use for the invoice number field
  • 1099 coding and how it is defined
  • How to code the expense line properly
  • What to enter in the transaction description line
  • How to run an unposted transaction report and post the session

API 20: Processing a System Generated Check through AP

  • How to select invoices to pay
  • How to pay selected invoices
  • How to print checks
  • Posting the session after the checks have been printed

API 40: Voiding Checks

  • Finding the Void Check option within the system
  • Determining the date to use when voiding checks
  • The proper steps for posting the voided check
  • The impact on various areas within the system and how the void will appear

API 60: Reversing an AP Invoice Transaction

  • Identifying the session ID
  • How to reverse a posted invoice
  • How to run a report to confirm that the reversal is correct
  • How to post the reversed accounts payable invoice
  • How to view the impact of the reversal

API 80: Correcting an AP Invoice Transaction

  • Identifying the session ID
  • How to correct a posted invoice
  • How to initiate changes to entries
  • How to run a report to confirm that the changes are correct
  • How to post the corrected accounts payable invoice

Training Agenda

  • 1

    API 01: Entering Accounts Payable Invoices chapter

    • API 01: Entering Accounts Payable Invoices - Training Video

    • API 01: Entering Accounts Payable Invoices- QUIZ

  • 2

    API 20: Processing a System Generated Check through AP

    • API 20: Processing a System Generated Check through AP - Training Video

    • API 20: Processing a System Generated Check through AP- QUIZ

  • 3

    API 40: Voiding Checks

    • API 40: Voiding Checks - Training Video

    • API 40: Voiding Checks - QUIZ

  • 4

    API 60: Reversing an AP Invoice Transaction

    • API 60: Reversing an AP Invoice Transaction - Training Video

    • API 60: Reversing an AP Invoice Transaction - QUIZ

  • 5

    API 80: Correcting an AP Invoice Transaction

    • API 80: Correcting an AP Invoice Transaction - Training Video

    • API 80: Correcting an AP Invoice Transaction - QUIZ

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Course Details:

Dive deep into the Accounts Payable Transaction cycle with our MIP Fund Accounting Courses, designed to provide a thorough understanding of managing invoices through the MIP Fund Accounting system. This training is essential for mastering the complete accounts payable process, from entry to correction, ensuring comprehensive knowledge and practical skills in financial management. 

Starting with the basics, you'll learn how to accurately enter invoices and process checks within the Accounts Payable module. Detailed instructions include filling out session information, using correct invoice numbers, coding for 1099 forms, and coding expenses properly. Beyond entry, the course covers how to run and post unposted transaction reports, enhancing your proficiency in maintaining accurate records. 

Further advancing through the cycle, our training guides you on how to select invoices for payment, process system-generated checks, and manage the posting process after checks have been printed. Additionally, you will acquire skills in voiding checks, with steps on finding the appropriate options in the system, choosing correct void dates, and understanding the implications of voided transactions on your financial reports. 

For those needing to reverse or correct transactions, our MIP Fund Accounting Training offers in-depth guidance on identifying session IDs, reversing posted invoices, and making corrections with confidence. Each section includes steps on how to verify changes through reports and post corrected invoices, ensuring that every alteration is accurately reflected in your system. 

Whether you're new to MIP Fund Accounting or looking to refine your skills, this training is an invaluable resource for anyone involved in the financial operations of their organization, providing all the necessary tools to manage accounts payable effectively.